Promises of patients or timelines
No honest manager can promise bookings, a cost per patient or a date. Anyone who does is selling certainty that does not exist.
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Get results in days, not monthsResults in days, not monthsA functional medicine practice is unusually hard to advertise. Your patients search with symptoms and frustration, not with procedure names: "always tired and doctors say labs are normal," "hashimoto's doctor near me," "gut health specialist," "menopause help that is not just a prescription." Your first visit is long, usually cash pay, and usually the start of a relationship. And Google's health advertising rules apply to many of the very phrases patients use.
That combination means the person managing your account matters more than the tool. This page is a plain buyer's guide to functional medicine PPC and Google Ads management: what to ask, what a good answer sounds like, what a bad one sounds like, and the red flags that should end a conversation. We wrote it so you can use it on us as well.
If you are new to PPC for functional medicine practices, the short version is this. Pay per click means you bid on searches and pay when someone clicks your ad. Done well, it puts your consult page in front of people at the moment they are actively looking for a different kind of care. Done poorly, it spends your money on people searching for supplements, recipes, courses and symptoms that your practice does not treat. The difference lies in who builds and watches the account, which is why the hiring decision deserves more attention than the first month's budget.
Why the choice matters
In a trade like plumbing, a competent generalist can open an account, bid on "emergency plumber," and get calls. Functional medicine is different in three ways. First, the language: patients describe how they feel, and the searches overlap with conditions where Google restricts personalized advertising and scrutinizes claims. Second, the economics: a first consultation may run an hour or more, the practice may offer a membership, and labs and supplements may be separate, so the value of a new patient is about a relationship over time, not a single visit. Third, the claims: any wording that suggests a treatment cures or reverses a condition can draw a disapproval or worse, and your state medical board and the Federal Trade Commission have their own views.
A manager who has never read the health policy will learn it on your account, with your money and sometimes with your ad account's standing at stake. A manager who understands it will write ads that describe how you work instead of what you promise, and will explain every disapproval in plain English.
Ask who actually touches your campaigns each week. Some agencies sell with a senior strategist and then hand the account to a junior employee. That is not necessarily wrong, but you should know who it is and how often they look at search terms.
Ask how they think about patients as people. A good manager knows that a tired, worried searcher is not a lead to be squeezed. They will want to read your consult page, hear your intake call and talk with whoever answers the phone before suggesting a single keyword.
Ask what they will do when something does not work. Every account has weeks where calls fall or a policy notice arrives. You want a manager who tells you early, explains the likely cause in ordinary language and proposes a specific change, not one who goes quiet until the monthly report. Ask to see a sample report with client details removed, and look for the things you will actually use: which searches produced calls, which pages those callers saw, how many became consult bookings and where the spend went. If the report is mostly charts of impressions, you will never learn what to change.
Finally, ask about pace. A functional medicine practice usually cannot see ten new patients a week, and a good plan reflects that. Capacity at your clinic, the time your providers can give to consults and the lead time before the next open appointment all limit how much advertising is sensible. A manager who asks about those limits before suggesting a spend is protecting you from paying for demand you cannot serve. Seasonal patterns also matter for some practices, such as increased interest in energy and weight early in the year, and your own calendar will show which months deserve a closer look.
Questions to ask
| Question | A good answer | A bad answer |
|---|---|---|
| How do you handle Google health ad policy? | Names the healthcare and medicines policy and the personalized advertising rules, says they review them for each client, and explains how they handle disapprovals. | "We have never had a problem," or a claim that policy does not apply to wellness. |
| Who owns the ad account and the data? | You do. The account is in your name and you have admin access from day one. | The agency owns it, or you only get PDF reports. |
| How will you measure success? | Calls from ads, consult bookings, and show rate, tied back to which searches produced them; honest about what cannot be measured. | Clicks, impressions and "traffic" as the main report. |
| What searches will you bid on and avoid? | Gives concrete themes (condition and symptom groups, testing, provider type) and negatives such as jobs, courses, supplements and recipes. | Broad terms like "health" and "wellness," or no negative keyword plan. |
| How do you treat claims in ad copy? | Describes your process, credentials and consult format; avoids outcome language; asks you to approve copy. | Promises relief, reversal or cures. |
| What do you need from our front desk? | Wants call recordings if you permit them, notes on which calls booked, and a monthly review. | Wants nothing; they will "handle it." |
| How long is the contract? | Month to month, with a clear exit and your account intact. | A long term lock in with a cancellation fee. |
| What do you do with ad spend? | Spend goes straight from you to Google; the fee is separate and flat. | Spend passes through the agency with a markup you cannot see. |
| What happens in the first thirty days? | Tracking and policy review first, a narrow launch, weekly search term review, a written plan. | Everything live on day two across five platforms. |
Straight answers
Functional medicine PPC is pay per click advertising, mostly Google Ads, where a practice bids on the searches patients use when looking for root cause care, testing or a long first consultation. You pay for clicks, so the work is picking the right searches and handling health ad rules.
Our management is $895 a month for one platform, $1,595 for two and $2,295 for three. Ad spend is separate and goes to the platform. We help you set the spend by working backward from what a new patient relationship is worth to you. No setup fee, no contract.
Both can be restricted. Google has specific policies on health claims, supplements and certain tests, and rules change, so read the current Google Ads healthcare and medicines policy and the supplements guidance before building anything.
Google limits personalized advertising based on sensitive health information, which affects remarketing and audience lists. Read the current personalized advertising policy and ask any manager how they build campaigns without relying on audiences you may not be allowed to use.
It helps if they understand your world, but policy knowledge, tracking skill and willingness to learn your intake process matter more. Ask for how they would explain your practice back to you.
Harder to explain in an ad, easier to justify spending on. A page that describes the consult, what is included and how fees work, honestly, converts better than a hint of a bargain.
Listen to calls, mark each new patient by source, and compare calls to consult bookings and to attended visits. A report that stops at calls hides weak spots.
Only where you are licensed to serve patients, and your state boards decide that, not us. Target locations you legally serve and keep location settings strict.
Policy suspensions happen to health advertisers. Ask your manager in advance how they would respond, who files appeals and how they keep records of what was approved.
Red flags
Outcome
No honest manager can promise bookings, a cost per patient or a date. Anyone who does is selling certainty that does not exist.
Claims
If sample copy says "reverse," "heal," "cure," "detox" or "fix" about conditions, expect disapprovals and board attention.
Fit
A manager who never asks how consultations are booked, who answers the phone or how long the first visit lasts has not thought about your patients.
Control
Accounts in the agency name, reports without logins, or refusal to hand over access when you leave.
Model
Buying leads or shared calls is a different business. We do not sell leads, and for a regulated practice it can also create referral concerns.
Measurement
If no one can show you which searches produced phone calls and booked visits, you cannot decide what to keep.
Scope
A good plan starts on one platform and widens when the first one is working.
After you choose
You get admin access, we read the current health ad policy pages, and we decide which services can be advertised and how.
Call tracking, form and booking conversions, and a note on how new patients are recorded at the front desk.
A few condition and service themes, strict locations and a modest daily spend, with the consult page as the destination.
Read every query that triggered an ad, add negatives and note any phrases that deserve their own page.
Compare ad calls with booked consults and attended visits, then decide where to widen or trim.
What was learned, what to change, and whether a second platform makes sense.
Nearby trades
Want the organic side or the lead side too? See getting more leads, buying leads, lead generation programs, SEO, internet marketing, and best keywords for functional medicine.
Get in Touch
Call 610-825-4363 or email hello@getphound.com. Bring the checklist from this page and we will answer every question on it, including the ones about health advertising policy.
